Definition of Student Records
Student records/Education records are documents, files, or data that contain personally identifiable information (PII) about students including but not limited to academic transcripts, assignments, examination, grades, communication records, etc.
Note - Sole possession records are excluded from the definition of “Education records”.
Sole possession records are records that are kept in the sole possession of the maker, and used only as a personal memory aid, and are not accessible or revealed to any other person. Also, these records would not have been prepared with assistance from any persons.