Policy

PAU acknowledges that a chosen name may be used whenever possible in the course of University business and education. Documentation is not required for chosen names.
The University shall permit the use of a chosen name by anyone who wishes to choose to identify themselves within the University’s information systems with a chosen name in addition to their legal name.
It is further understood that the chosen name may be used in University communications and reporting, except where the use of the legal name is necessitated by University business or legal requirement.
University divisions, departments, and clinics will be instructed to use chosen names in their business practices.
Those who wish to change their official name of record (legal name) must submit official documentation (e.g., court order, divorce decree) directly to the Office of the Registrar (students), Department of Human Resources (staff, faculty), or Alumni Affairs (alumni).
The University will make every effort to display chosen names to the University community where feasible and appropriate and make a good faith effort to update reports, documents and systems.
Legal name will still be used on records which require use of an official name of record.
PAU reserves the right to deny or remove, with or without notice, any chosen name for misuse, including but not limited to fraud, misrepresentation, attempting to avoid legal obligation, or the use of highly offensive or derogatory names. Appeals shall be submitted in writing to the Provost (students), Director of Human Resources (faculty, staff), or Alumni Affairs (alumni) within five (5) working days of the decision. The appropriate official or designee, shall review the case and issue a decision within ten (10) working days of receipt of the appeal. Appeal decisions will be final and binding within the University.
This policy may be modified, changed, altered, or rescinded at the discretion of the University.